Commercial proposal N52
Client: MetalTrade
Internal systems for company processes
Software for documents, warehouse operations, and AI automation
We build working systems that remove chaos from documents, inventory, tasks, and reporting. The product is designed around your real roles, permissions, workflows, and data.
Custom developmentfor your processes
Security and rolesaround your business structure
Support and growthafter launch
Document workflows
Route
- Registration
- Director assignment
- Execution
- Outgoing reply
Email and attachments
3 files moved to the request card
Gmail IMAPNew
Check invoice2 days
Assign warehouseowner
In progress
Approve contract2 days
Compare filesowner
Review
Prepare replytoday
Close requestowner
Stock by warehouse
| Material | Stock | Reserve |
|---|---|---|
| Sheet metal | 12,450 kg | 2,100 |
| Purchased parts | 386 pcs | 74 |
| Castings | 48 pcs | 12 |
| Forgings | 31 pcs | 6 |
Receipts and write-offs
Needs purchase
14 items
draft request preparedAI check
- Amount$98,560.00
- Counterpartychecked
- Duplicatenot found
- Actioncreate receipt
Process dynamics
Permission matrix
Directorfull access
Assistantdocuments
Warehouseinventory
Purchasingpurchases
Audit log
All changes are recorded with user, time, and object.
no access risksWhat you can order from OpsCode
To make the offer easier to understand, the work is grouped into three clear directions: an internal system, AI automation inside it, or a separate AI agent for routine work.
Internal system for business processes
One working environment instead of spreadsheets, chats, and manual control.
- document workflows and approvals
- warehouse, purchasing, and stock
- roles, reports, and action history
AI automation inside the system
AI helps employees process documents faster, check data, and notice risks.
- invoice and delivery note recognition
- error and duplicate checks
- next-action suggestions
AI agents and Telegram bots
Separate assistants for tasks where something has to read, reply, collect information, or trigger actions.
- channel and chat monitoring
- direct-message replies
- summaries, tasks, and notifications
AI agents and Telegram bots
Digital assistants that read, reply, and do work for you
We build AI agents for specific tasks: they can monitor Telegram channels, prepare summaries, reply in direct messages, work with documents, and trigger actions inside your system.
Discuss an AI agentRead channels and chats
Collect messages from Telegram channels, groups, or work chats and turn the information stream into short summaries.
Reply in direct messages
Talk to clients, employees, or managers according to predefined rules and escalate complex cases to a person.
Use your sources
Connect to documents, spreadsheets, knowledge bases, and internal rules to answer from your actual data.
Trigger actions
Create tasks, send notifications, prepare reports, remind about deadlines, and help finish processes.
What internal software solves
These systems replace scattered spreadsheets, chats, and manual control with one clear workflow where documents, warehouse operations, tasks, and reports are connected.
Documents stop getting lost
Every request, contract, invoice, act, or proposal gets a card, status, owner, and action history.
- single document register
- approval routes
- task and deadline control
Inventory shows real stock
The system connects receipts, write-offs, reserves, transfers, and purchases, so shortages are visible early.
- stock by warehouse and batch
- material movement
- purchase requests
Management sees the picture without manual reports
The system turns daily work into reports: overdue tasks, workload, risks, purchases, and operational metrics.
- management dashboards
- Excel/PDF exports
- risk alerts
AI removes repeated manual work
AI parses documents, extracts details, compares items, highlights mistakes, and suggests the next step.
- data recognition
- invoice and delivery note checks
- action suggestions
Core system capabilities
Approval routes
Flexible document paths between directors, assistants, and executors.
Tasks and assignments
Control deadlines, owners, statuses, and comments for every assignment.
Incoming and outgoing
Document registration, request links, search by numbers and counterparties.
Roles and access
Permissions by employee, department, and operation.
Files and versions
Email attachments, manual uploads, versions, and secure storage.
Audit trail
Who changed data, when, and at which workflow stage.
Stock by warehouse
Current stock, reserves, available quantity, and batch movement.
Receipts
Delivery notes, suppliers, prices, units, and order links.
Write-offs
Materials written off to production, orders, equipment, or service work.
Transfers
Movement between warehouses, sites, and responsible employees.
Inventory counts
Reconciliation, differences, corrections, and confirmation logs.
Warehouse reports
Stock, shortages, turnover, and items without movement.
Purchase requests
Needs created from stock, orders, and production plans.
Suppliers
Counterparty cards, price history, delivery times, and payment terms.
Invoices and delivery notes
Purchasing documents linked to receipts, contracts, and payments.
Price control
Compare offers, track changes, and approve deviations.
Tender rounds
Rounds, offers, decisions, outgoing messages, and change history.
Purchase plan
Automatic needs list with priorities and deadlines.
Management dashboard
Deadlines, overdue work, workload, active tenders, and shortages.
Document reports
Statuses, return reasons, approval speed, and bottlenecks.
Warehouse analytics
Stock, movement, shortages, reserves, and stagnant items.
Production reports
Materials on orders, write-offs, deviations, and plan versus fact.
Exports
Excel, PDF, and management forms for internal standards.
Risk signals
Automatic alerts for overdue tasks and overloaded areas.
User roles
Access by position, department, document type, and operation.
Permission matrix
Separate rights for viewing, editing, approving, and deleting.
Audit log
Logins, changes, file uploads, and document actions.
Secure storage
Files and versions are stored centrally with access control.
LAN/server
Deployment in a local network or on dedicated infrastructure.
Administration
Employees, directories, statuses, and settings without SQL.
How we work
Analysis
We study processes, roles, documents, warehouse operations, and loss points.
Design
We map screens, permissions, statuses, and workflow routes.
Development
We build the interface, server side, database, integrations, and reports.
Testing
We test scenarios on real data and fix weak spots.
Implementation
We launch the system, train employees, and migrate data.
Support
We evolve the product together with company processes.
What you can bring to us
If your company has too much manual work, spreadsheets, approvals, warehouse operations, or document checks, we can build a dedicated internal tool for it.
Bring order to documents and assignments
Problem
Documents move through email and messengers, assignments get lost, and nobody knows who should approve the next step.
What can be built
- incoming and outgoing document register
- role-based approval routes
- assignments, deadlines, comments, and history
Result
Employees see their tasks, managers see delays, and every document has a status and owner.
Make inventory clear and accurate
Problem
Stock is tracked in Excel, materials are reserved manually, and purchases happen late or with too much buffer.
What can be built
- receipts, write-offs, transfers, and reserves
- stock by warehouse, batch, and order
- shortage alerts, purchase requests, and inventory counts
Result
The company understands real stock, sees shortages early, and reduces manual reconciliation.
Automate invoice, contract, and delivery note checks
Problem
Employees manually copy details, look for mistakes in amounts and items, and compare documents with orders.
What can be built
- field and table recognition
- amount, counterparty, duplicate, and terms checks
- next-action suggestions
Result
AI speeds up routine checks, highlights risks, and prepares data for document or warehouse cards.
Get management reports without manual assembly
Problem
Managers ask different employees for reports, data becomes outdated, and issues appear too late.
What can be built
- dashboards for documents, stock, tasks, and purchases
- deadline, overdue, stock, and movement reports
- Excel/PDF exports for internal forms
Result
Management gets an up-to-date business picture without weekly spreadsheet assembly.
Connect the system to current tools
Problem
Part of the work lives in email, part in Excel, and part in server folders, so data constantly diverges.
What can be built
- email, file storage, and Excel connections
- migration from old spreadsheets and directories
- unified access roles and change logs
Result
The new system becomes the center of work without forcing an abrupt infrastructure change.
Keep improving after launch
Problem
Processes change after implementation: new roles, reports, approval routes, and management requirements appear.
What can be built
- post-launch improvements
- logic, permission, and report changes
- employee training and user support
Result
The software does not become outdated after the first release and grows with the company.
Did not find your case?
We can build a system for your exact process: from a small internal tool to a larger platform with roles, reports, integrations, and AI.
Discuss the taskShall we discuss your project?
Tell us about your tasks, and we will suggest a solution, timeline, cost, and long-term support format.